ExpenseIn updates help UK finance leaders tackle cost pressures

ExpenseIn, part of the AccountsIQ Group, has introduced an updated user interface and enhanced mobile application aimed at finance professionals dealing with growing challenges in expense management.

Recent research from ExpenseIn found that 52% of UK businesses are planning to cut costs in 2025 due to rising government expenses, with 40% still facing issues with compliance and almost a quarter struggling with manual expense processes.

Among 125 surveyed chief financial officers and senior finance leaders, expenses were identified as the second most pressured finance operation, following payroll. The findings highlight ongoing challenges as finance teams juggle increased scrutiny over costs alongside persistent operational hurdles.

The refreshed platform delivers real-time spending insights, improved workflows, and expanded mobile capabilities, aiming to help finance teams improve oversight while simplifying processes for employees. Notable additions include the ability to approve invoices and purchase requests from a mobile device and AI-driven receipt categorisation designed to accelerate expense submission for employees working away from the office.

Richard Jones, Managing Director of ExpenseIn, said: "As business spending becomes more distributed across teams and locations, finance leaders are finding it increasingly difficult to maintain visibility without creating friction for employees. Our refreshed interface ensures our users can continue to access critical information at the right time but with a modernised UI to make managing expenses faster, easier and more intuitive. Continuing to innovate across all our products is a key priority for us to ensure we deliver value to our users and support businesses at this critical time where costs are in the spotlight."

The redesigned web platform features a cleaner look and improved usability, with simplified navigation intended to help users complete tasks more quickly. Finance and administrative staff can access the full interface via a mobile browser, offering greater flexibility for managing workflows remotely.

The mobile application has been overhauled to deliver a new home screen that gives a clear overview of unclaimed expenses, recent submissions, and high-priority tasks. Support for invoice and purchase request approvals has been introduced, placing more core functionality in the hands of users wherever they may be. Quick purchase creation and automated categorisation through artificial intelligence aim to reduce the administrative burden and improve accuracy for staff submitting expenses on the move.

The web interface update is scheduled to become available to all existing users from May 2025, with the new mobile app to be rolled out via app stores in stages from Easter.

The developments come as finance leaders report increasing complexity in managing expenses, with ExpenseIn warning of a growing disconnect between financial oversight and the realities of contemporary business spending. As organisations seek greater visibility and control without hindering operational efficiency, solutions offering real-time insight and user-friendly design are set to play a significant role in financial management strategies.